November 1, 2022•Productivity
"Nope!" How I reclaimed my time (and you can too)
- 100% async work
- Say "No" to just about everything, even if they are nice
- Say "No" to phone calls
- Don't make a huge to-do list, just try to get 1 big thing done for the day
- Set up and maintain email filters. Any new spam emails get through, I set up a filter to get them out of the inbox forever. I stay mostly at inbox zero by default.
- Try to get the bulk of my work done when I feel particularly eager to work
- Ask for clarifying instructions if someone needs something done. Better than pretending to know what people mean exactly
- Over-communicate in emails. Helps prevent time wasted on back and forth chatter.
- Screenshot with captions and arrows to show what I'm talking about (Cleanshot X)
- Write here in Scribbble - no distractions, 1-click publishing
- BlackMagic Twitter toolbar to see who responded to me and respond from there
- Schedule Tweets for weeks ahead (Typefully)
- If I need to go shopping I take one of my kids if possible (they are always bored, saves me from entertaining them doing nothing).
- Work in any spare moment I have when I feel eager to work. As I write this, I'm in-between getting my kid ready for sleep and doing other chores
- Practice work sprints. When I'm in the zone I try to power through all of my to-dos one after. Once I'm done with one project / thing, I move on to the next until I run out of time.
- Create swipe files for things I revisit often for work (I created Swipe Convert because I was referencing the strategies for clients every day, and Swipe Ecom because I was doing ecom audits and wanted a checklist).
- Create products that I wish existed to save me time. I created SaaS Blocks because I needed a good design system and common components. Got the idea for Scribbble and created together with Alex to save me time writing without distractions.
- Write blog posts for common questions I get, so I can referencing them instead of explaining from scratch (Scribbble helps a lot with getting them out fast)
- Do all of my clothes shopping in one day for the entire year
- Pay extra to have groceries delivered once a week for the entire week
- Save all of my non-urgent chores for 1 day. Hardware store, fixing things up, deep cleaning, organizing. Sometimes it takes more than a day.
- Disable all notifications, phone on silence at all times (saves from constantly being interrupted and checking things).
- Delay most things until the last minute. This helps filter what really needs to get done (so I do it last minute), from what doesn't matter (I just end up not doing it).
- Never shut down my computer or close browser tabs. This way I can resume where I left off in a matter of seconds.
What techniques do you use to save time?